The Holiday Entitlement Letter Template UK can be accessed in multiple formats including PDF, Word, and Google Docs, featuring customizable and printable samples.
Holiday Entitlement Letter Template UK Editable – PrintableSample
Holiday Entitlement Letter Template UK 1. Employee Information 2. Employer Information 3. Holiday Entitlement Details 4. Holiday Request Procedure 5. Carry Over Policy 6. Holiday Pay Calculation 7. Impact of Unused Holidays 8. Illness During Holidays 9. Termination of Employment 10. Acknowledgment of Receipt 11. Signatures
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[Employee’s Name]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Employer’s Name]
[Employer’s Address]
[Employer’s Phone]
[Employer’s Email]
This letter serves to confirm your holiday entitlement for the current holiday year. It outlines the details of your annual leave and any accrued holiday days.
As per your employment contract and in accordance with UK employment law, you are entitled to [X] days of paid holiday per year, calculated pro-rata based on your working hours.
You have accrued [Y] days of holiday as of [Current Date]. This includes any unused days from the previous holiday year, ensuring you have ample opportunity to take your designated time off.
To request any holiday, please complete the holiday request form at least [Notice Period, e.g., 4 weeks] in advance. This will help us manage staffing and ensure that your requests can be accommodated.
In accordance with our policy, you may carry over up to [Z] days of unused holiday into the next holiday year. After that, any remaining holiday will be forfeited unless previously agreed upon.
Should your employment end before you have taken all your entitled holiday, any accrued but unused leave will be paid out in your final paycheck in accordance with the relevant policies.
If you have any questions regarding your holiday entitlement or the process for requesting time off, please do not hesitate to contact HR.
[Signature of the Employer]
[Name of the Employer]
[Title of the Employer]
[Employee’s Name]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Employer’s Name]
[Employer’s Address]
[Employer’s Phone]
[Employer’s Email]
We are writing to inform you of your holiday entitlement and related policies for the current holiday year.
You are entitled to a total of [X] days of annual leave, which reflects your part-time/full-time status as outlined in your employment agreement.
Your current leave balance is [Y] days as of [Current Date]. It is important to take your holidays within the designated period to promote work-life balance.
To book your leave, please submit a holiday request form to your line manager at least [Notice Period, e.g., one month] before your intended holiday start date.
In line with statutory requirements, you are permitted to carry over [Z] days to the next leave year. Any remaining unused leave must be taken or will be lost unless otherwise authorized.
If you are a part-time employee, your holiday entitlement is calculated on a pro-rata basis to reflect your normal working hours.
Should you have further questions or if you need assistance regarding holiday planning, please reach out to the HR department.
[Signature of the Employer]
[Name of the Employer]
[Job Title of the Employer]
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