Maternity Leave Letter Template Employer UK

The Maternity Leave Letter Template for Employers in the UK is provided in multiple formats, including PDF, Word, and Google Docs, with customizable and printable samples available.

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Sample

Maternity Leave Letter Template Employer UK

Editable – Printable

PDF – 1 PDF – 2

Maternity Leave Letter Template Employer UK

1. Employee Information


2. Employer Information


3. Maternity Leave Request Details

4. Notification of Pregnancy

5. Desired Maternity Leave Period

6. Temporary Coverage Suggestion

7. Request for Confirmation

8. Additional Information

9. Acknowledgment of Rights

10. Signatures and Agreement

11. Declaration and Signatures



PDF

WORD

Examples

Maternity Leave Letter Template Employer UK (1)
From:
[Your Name]
[Your Address]
[City, Postcode]
[Your Phone Number]
[Your Email Address]
Date:
[Date]
To:
[Manager’s Name or HR Department]
[Company Name]
[Company Address]
[City, Postcode]
Subject:
Maternity Leave Request
Dear [Manager’s Name],
Introduction:
I am writing to formally notify you of my pregnancy and to request maternity leave in accordance with the UK Employment Rights Act. My expected due date is [Due Date], and I would like to start my maternity leave on [Start Date].
Clause 1: Maternity Leave Duration
As per statutory regulations, I would like to apply for [number of weeks, e.g., 39 weeks] of maternity leave. I intend to return to work on [Proposed Return Date].
Clause 2: Leave Entitlements
I understand that I am entitled to [Specify entitlements such as maternity pay, additional leave, etc.], and I request that any relevant forms or documents be provided to facilitate this process.
Clause 3: Notice Period
I am providing this notice in compliance with the required [Notice Period, e.g., 28 days] notice period. Should you require any additional information or documentation, please do not hesitate to ask.
Clause 4: Contact During Leave
During my maternity leave, I can be reached at [Alternative Phone Number or Email] for any urgent matters needing my attention.
Clause 5: Appreciation and Closure
Thank you for your support during this time. I appreciate your understanding and look forward to returning to work after my maternity leave.
Sincerely,
[Your Signature (if sending a hard copy)]
[Your Name]
Maternity Leave Letter Template Employer UK (2)
From:
[Your Name]
[Your Address]
[City, Postcode]
[Your Phone Number]
[Your Email Address]
Date:
[Date]
To:
[Manager’s Name or HR Department]
[Company Name]
[Company Address]
[City, Postcode]
Subject:
Request for Maternity Leave
Dear [Manager’s Name],
Introduction:
I hope this message finds you well. I am writing to formally inform you of my pregnancy and to request my maternity leave starting from [Start Date] as I am expecting my child on [Due Date].
Clause 1: Duration and Leave Plans
I intend to take [number of weeks, e.g., 52 weeks] of maternity leave, with plans to return to work on [Proposed Return Date].
Clause 2: Maternity Pay Details
I would like to discuss my entitlement to maternity pay and any associated benefits. Please let me know the necessary steps to formally request this.
Clause 3: Next Steps and Arrangements
I would appreciate assistance in planning for my leave, including delegating my responsibilities during my absence.
Clause 4: Contact Information
I will ensure that I am available via [Alternative Phone Number or Email] for work-related matters during my leave if needed.
Clause 5: Thank You and Best Wishes
Thank you for your understanding and support. I look forward to discussing this matter further and appreciate your help in making this transition smooth.
Sincerely,
[Your Signature (if sending a hard copy)]
[Your Name]

Printable

PDF – 1 PDF – 2

Maternity Leave Letter Template Employer UK